Communications Systems, Inc
  • 27-Apr-2017 to 26-Jul-2017 (CST)
  • Communications Systems, Inc
  • MInnetonka, MN, USA
  • Full Time

 

Purpose:

Responsible for (I) accurate and timely maintenance of the general ledger and all supporting accounting records, including insuring compliance with established approval and control procedures,(ii) management of the accounts receivable function, (iii) management of the accounts payable function, (iv) facilitate monthly sales rep commission payments, and (v) completing inputs for timely reporting of monthly operating results and other management information.

 

Major Tasks, Responsibilities & Key Accountabilities:

General Accounting

  • Maintain accurate detailed subsidiary records of all general ledger balances and ensure that such records are updated and reconciled to the general ledger monthly.
  • Monitor processing of transactions to insure that transactions are classified and reported in accordance with established company policy.
  • Ensure account reconciliations are completed in a timely manner and in sufficient detail to explain the make-up of account balances.
  • Monitor Company compliance with established procedures and internal controls, making recommendations and working with Company personnel to remedy problems identified.
  • Oversee reconciliation of inter-company accounts related to product billing and management fees.
  • Complete accurate commission accounting including (i) facilitating monthly sales rep commission payments by collecting and reviewing approved reports, applying manual adjustments, communicating payment amounts to accounts payable, and providing outside sales personnel with a detail report of commissions paid for company sales personnel and to outside Rep Firms  for distribution.
  • Participate in the maintenance of accounting computer systems as necessary.

Financial Reporting and annual Audit

  • Assist in preparation of monthly operating results in conformity with United States generally accepted accounting principles (US GAAP), including analysis of department expense variances from budget, commission variances, explanation of the make-up of certain accounts, and other analysis as directed.
  • Complete month-end close process including producing monthly consolidated Balance Sheet and Statement of Cash Flows in conformance with US GAAP.
  • Communicate and assist foreign subsidiaries with financial reporting of operating results.
  • Responsible for completion of the annual audit as directed.

Accounts Payable

  • Effectively manage and direct accounts payable and other accounting staff to insure efficient and timely completion of their assigned duties and to promote their professional growth and job satisfaction.
  • Ensure timely reconciliation
  • Oversee Purchasing Card process ensuring transactions are recorded properly and transaction and vendor data is available to analyze in combination with Accounts Payable vendor data.

 

Accounts Receivable

  • Effectively manage and direct accounts receivable staff to insure efficient and timely completion of assigned duties and to promote their professional growth and job satisfaction.
  • Ensure accurate and timely billings of (i) intra-company billing for shipments between facilities, (ii) inter-company billing for shipments between companies, and (iii) special orders and billing including Non-Recurring Engineering (NRE) charges and inter-company management fee invoicing.
  • Complete quarterly Bad Debt, Returns, and Warranty accrual updates.
  • Develop and monitor process as needed to ensure customers are charged correctly for freight and provide analysis of freight charged customers compared to actual freight cost incurred by the company.

 

Tax Accounting

  • Prepare support schedules for the annual corporate tax return.
  • Ensure periodic personal property, real estate and sales tax filings are complete in an accurate and timely manner.

 

Other

  • Assist in the preparation of the Company's annual plan
  • Prepare support schedules and other information for annual insurance renewals
  • Complete special projects and analysis as directed.

 

Nature & Scope:

  • Reports to Corporate Controller
  • Supervises two positions: Accounts Payable Clerk and A/R and Collections Clerk

 

Environmental Job Requirements:

 E1      E2     E3      E4

 

ADA Category:

 1         2         3         4

 

Knowledge, Skills, Abilities and Competencies:

  • Must possess excellent communication, leadership, organizational, and analytical skills.
  • Attention to detail and accuracy are important.
  • Thorough knowledge of generally accepted accounting principles
  • Experience with enterprise computer systems and processes are necessary.

 

 

Minimum Qualifications:

  • Four-year post-secondary accounting degree.
  • Broad-based accounting experience of seven (7) years or more.
  • Prior experience must include supervision of professional staff and involvement with all major accounting functions.

 

 

Preferred Qualifications:

  • Recent public accounting firm experience and manufacturing company experience are strongly preferred.
Communications Systems, Inc
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